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This is where accounts are created and maintained. The account# consists of divisions, which are set up in G/L Options. All of these divisions have their own setup table that must be up-to-date before any chart of account line items can be added. However, when adding a new account, you may add a division part on the fly if it does not already exist. For example, if you are adding a new account with a minor account that does not yet exist in setup, in Account Add, enter the division parts. If the minor account entered does not already exist, enter the description in the box to the right of the number. You will see the words “auto-add”. Click OK. The new minor account# will be auto-added into the setup for the minor account division part.
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If you wish to add multiple accounts at the same time you can do so by going to New - Mulitple Accounts.
Account Divisions: Specify the divisions of the account. If the division you want to add does not already exist then key in the description for it as well as the number and it will auto-add for you.
Category: The category description based on position(s) in the account# of the category. This is what determines if the account is an asset, liability, equity, expense, or revenue. These positions are defined in G/L Options.
Alias: This is an optional field used for your reference only in order to have a separate chart of account structure. This may be an old account#. If an alias is entered, the chart of accounts can be viewed in that order on the accounts screen.
Active: An account must be active for entry to be allowed. If an account is inactive, all information and history may be browsed; however entry will not be allowed.
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Attachments
Comments: This is simply any comments or notes pertaining to this account. You can print this by hitting the print button to the right of the remarks.
